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Offline Folder Files
Offline folders are the quickest
and easiest way to work offline with Microsoft Exchange.
Offline folders make it possible to take a folder from a
server location, work with the contents of the folder
when you are not connected to the network, and then
update the folder and its corresponding server folder to
make the contents of both identical. This process is
called synchronizing folders.
You can add, delete, and modify
the contents of an offline folder exactly as you can
with a folder on a server. For example, you can change
and move items in your offline Inbox, send messages that
are placed in your offline Outbox, and read your offline
public folders. Meanwhile, you will receive new messages
in your Inbox on the server, and other users might add,
delete, and change items in public folders. But you will
not be aware of these changes on the server until you
synchronize.
Offline folders are stored in
the offline folder (.ost) file. This file is located on
your computer hard disk and is available even when
you're not connected to the network.
The procedure for creating an
offline folder file is different in Outlook 2000 and
Outlook XP. See the sections below.
- On the Tools menu, click E-Mail Accounts, click View or
change existing e-mail accounts, and then click Next.
- In the Outlook
processes e-mail for these accounts in the following
order list, click Microsoft Exchange
Server, and then click Change.
- Click More Settings.
- Click the Advanced tab, and then click Offline
Folder File Settings.
- In the File box, type the path to the file
you want to use as the Offline Folder file.
- Click Inbox.
- On the Tools menu, click
Services.
- In the The following information
services are set up in this profile box, click
Microsoft Exchange Server.
- Click Properties, and then
click the Advanced tab.
- Click Offline Folder File
Settings.
- In the File box, type the path
to the file you want to use as the offline folder file
(or accept the default).
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